Customizable: Personalize by adding your branding and customer information.
Easy to Use: Focus more on the job and less on paperwork. Simply fill in the blanks.
Print Ready: Download, print, and share your professional, auto-populated template.
Works Anywhere: Use the simple printable form at the office or on the jobsite.
Go to the “Input Details” tab. This is where you set your unique labor costs, which the template will use to calculate all your final prices.
Enter your business’s standard Labor Cost per Hour for jobs.
Set your After-Hours Labor Cost per Hour for evenings or weekends.
Add a flat After-Hours Surcharge for any non-standard service calls.
In the “Handyman Flat Rate Pricing” tab, create a line item for every service you provide, from hanging a door to fixing a leak.
List the service in the ITEM column (e.g., “Ceiling Fan Install”).
Enter the material cost for the job in the ITEM COST column.
Add the average ESTIMATED HOURS it takes you to complete that job.
The template does all the math for you. As you fill out each row, your final, profitable prices will appear in the last two columns.
The sheet auto-calculates your STANDARD PRICE for normal hours.
It also generates your premium AFTER HOURS PRICE automatically.
Use the “Printable Report” tab as your official company price book.
A spreadsheet is a great start, but our software saves you hours. Stop manual entry and connect your flat rates to your entire business workflow.
Create a visual, easy-to-use price book with photos and descriptions that your team can use in the field.
Instantly build “good-better-best” estimates, giving customers options and increasing job revenue.
Update a part price or labor rate in one place and have it instantly sync across your entire team’s devices.
See how Housecall Pro works for you. No credit card required.
As a handyman, you’re asked to price a huge variety of jobs, from hanging a picture to repairing a deck. Quoting on the spot can be stressful. If you price too high, you might lose the job. If you price too low, you could lose money, especially if the work takes longer than expected. Relying on inconsistent hourly rates can also confuse customers and make your business seem less professional.
Flat rate pricing is the solution. It’s a strategy where you charge a single, upfront price for a specific job, regardless of how long it takes. A handyman flat rate pricing guide helps you calculate these prices consistently and profitably. It takes the guesswork out of quoting, ensures you cover all your costs, and provides customers with the transparency they appreciate. This guide will walk you through how to use our template to build your own flat rate price book and how to make your business even more profitable.
What Factors Into Your Flat Rate Price?
A profitable flat rate price is more than just the cost of materials and a guess at your time. It’s a calculated number that should always cover four key components.
Our Google Sheet template is a powerful calculator designed to make creating your flat rate price list simple. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template is view-only to ensure every user starts with a clean version. To make your own editable copy:
Step 1: Enter Your Company and Labor Details Open your copied Google Sheet and go to the “Input Details” tab. Here, you can add your company logo and name. Most importantly, enter your unique business costs:
Step 2: List Your Services and Costs Navigate to the “Handyman Flat Rate Pricing” tab. This is where you will build your price list. For each service you offer, fill out a new row:
Step 3: Get Your Automated Prices As you fill out Step 2, the template automatically performs the calculations for you. In the same row, you will instantly see two prices:
Continue this process for all the services you offer to build a complete, professional price list.
Switching from hourly billing to a flat rate model can transform your business, making it more profitable and professional.
Quote Jobs Faster and with More Confidence With a pre-built price list, you can give a customer a firm, confident quote in seconds. There’s no more awkward pausing to guess at numbers. You know your price is fair and profitable, which allows you to close the deal on the spot.
Increases Customer Trust with Upfront Pricing Customers appreciate transparency. A flat rate price tells them the exact cost of the job before work begins. There are no surprise charges or fears of a technician working slowly to increase the bill. This builds immense trust and starts the job off on the right foot.
Protects Your Profits When you charge by the hour, an unexpected problem or a slow-moving job can destroy your profit margin. With flat rate pricing, the price is the price. You are rewarded for your efficiency and experience, and your profits are protected from unforeseen delays.
A spreadsheet is a great tool for calculating your prices, but in the field, it can be clumsy. Housecall Pro’s software takes your flat rate pricing to the next level, turning it into a powerful sales and operations tool.
Turn Flat-Rate Pricing into Professional Invoices Once you’ve set your flat rates, invoicing should be fast. Housecall Pro lets you create polished invoices using job details, so you can bill customers clearly and consistently without rewriting line items every time.
Get Paid Faster with Online Payments Make it easy for customers to pay right away. Housecall Pro lets clients pay online by card or ACH, so you can reduce “check chasing,” improve cash flow, and close out jobs cleanly.
Dispatch Jobs Smoothly when the Schedule Shifts Handyman work changes fast. Dispatching tools help you assign jobs, avoid overlaps, and keep the day moving when requests come in last minute, so techs stay productive and customers stay informed.
Know Your True Profit with Job Costing Flat-rate pricing only works when your margins hold up. Job Costing helps you see real profit by job after factoring labor, materials, and other costs, so you can adjust pricing with confidence as your handyman business grows.
Build Good-Better-Best Estimates in Seconds Don’t just offer one price. Housecall Pro’s software allows you to build tiered estimates with multiple options (e.g., a basic repair, a better replacement, and a premium, long-term solution). This empowers customers to choose a higher-priced option, dramatically increasing your average job value.
Knowing what to charge is one of the biggest challenges for any handyman. A consistent pricing strategy is the key to a healthy, growing business. Our free template gives you the power to calculate profitable flat rate prices for all your services. When you’re ready to turn that price list into a dynamic sales tool, Housecall Pro is here to help.
Try Housecall Pro free for 14 days — and turn every handyman job into steady income, repeat business, and predictable profits.
Flat rate pricing is a single, upfront price for a job (e.g., $250 to install a faucet). Time & materials pricing bills the customer for the actual hours worked plus the cost of parts, so the final price isn’t known until the job is done.
To find a basic hourly rate, add up your desired annual salary and your total annual overhead costs (insurance, gas, etc.). Then, divide that number by the number of billable hours you expect to work in a year (e.g., 40 hours/week x 48 weeks = 1920 hours).
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
For new or custom jobs not on your flat rate list, you can still use the principles. Break the job down into the estimated hours you think it will take and the cost of materials. Then, provide the customer with a time & materials estimate with a clear “do not exceed” price to protect them and yourself.
Housecall Pros complete 20%+ more jobs per month 1
On average, Pros grow monthly revenue by 35%+ 2
Run and grow your business in one app—and save 8+ hours a week 3
